People Operations and Payroll Specialist

Job description


A better internet is possible, one that empowers people to choose how their personal information is used. This might seem daunting, or even impossible, but at Proton, building this better internet is what we do every day.
ProtonMail was founded in 2014 by a group of scientists who met at the European Organization for Nuclear Research (CERN). Our first product, ProtonMail, is now the world’s largest encrypted email service. Subsequent Proton products, such as ProtonVPN, Proton Calendar, and Proton Drive, use end-to-end encryption that gives our users full control over how and with whom their data is shared.
Today, Proton is making privacy universally accessible to more than 50 million registered users, including journalists, some of the world’s largest organizations, and people in more than 180 countries. Our diverse and dynamic team is made up of more than 400 members representing over 30 different nationalities. While we are based in Geneva, Switzerland, we have offices in Zurich, Prague, London, Vilnius, Skopje, Taipei, and many more employees working remotely around the world.
New York Times journalists, some of the world’s largest corporations, and millions of ordinary citizens use our products so they can choose who, if anyone, sees their information. Join us at one of Europe’s fastest-growing companies to help us solve challenging problems and build new products that will reach hundreds of millions of people. We want to create more than just one of the world’s most impactful tech companies, we want to create a new internet that serves the interests of all people. We need you, your voice, your ideas, and your ambition to make it happen.


Purpose of the role

We are looking for a People Operations and Payroll Specialist with an agile and analytics mindset to support our high growth business and be a force multiplier for our HR Compensation, benefits and tools team, both globally and locally.

This position will play an instrumental role in streamlining our internal and external payroll processes, support HR operations services for assigned countries and participate in the roll-out and administration of our rewards policies to allow us to attract the best talents and engage them in the long-term.

What you will do

  • Monitor effective HR operations and payroll for assigned countries, mostly in Europe,
  • Propose and design new approaches to process payroll account transactions (e.g. salaries, benefits, deductions, taxes and third party payments)
  • Provide a comprehensive HR administrative and advisory service to employees and managers for Operations and Payroll-related topics.
  • Ensure data and flows are defined and aligned between our HRIS, Payroll systems and files
  • Ensure effective controls are in place to meet auditable processes as required
  • Manage collaboration with our external HR providers (payroll, insurances etc.)
  • Ensure compliance with relevant laws and internal policies
  • Ensure flawless communication with our “people and Culture” and “Finance” Team.

Job requirements

  • 3-4+ years of experience in Global Payroll Administration or in Accounting / Finance area, ideally in fast-paced tech environments
  • Good knowledge of payroll practices, ideally with a multi-country scope of responsibility
  • At ease with numbers, statistics, excellent analytical skills, and, important for the role, detail-oriented
  • A proven experience with Microsoft Excel (pivot tables, lookups, Ifs at minimum).
  • A strong sense of confidentiality
  • Agile and willing to learn and be responsible for a diverse portfolio within People Function
  • Humble and a team player

Why you should join Proton

  • Be part of a movement - Proton is not just a product or service but a community-driven movement united by a shared vision of online freedom. Our services are open source, audited, and supported by community contributions. We give back to our community by maintaining core encryption libraries and by supporting other organizations furthering the same goals as us.
  • Work with smart and dedicated people - Our team is diverse, collaborative, and tight-knit with people coming from all walks of life, including many of the world’s top academic institutions and organizations, such as MIT, Harvard, Stanford, Caltech, Cambridge, and ETH.
  • Join a strong brand - Our encrypted email service - ProtonMail - has grown to be a staple of online security and privacy. Proton has been featured in multiple popular television and film productions, such as Mr. Robot, Knives Out, Sounds of Metal, and more.
  • Grow with us - We’re one of Europe’s fastest-growing startups, doubling in size every year. Our growth gives you limitless career and educational opportunities as well as the opportunity to work side-by-side with many world-leading experts in their fields.
  • Have your voice heard - We value your opinion and encourage you to speak up and share your ideas and thoughts. At Proton, no problem is someone else’s problem. We collectively strive to do the right thing and be the undisputed best in the world at everything we do.


Proton uses the Recruitee recruitment platform for a more effective hiring process and a better candidate experience. Your data will always be kept confidential and is not shared with any third parties. Keep in mind that you will receive emails from the email address careers@protonmail.recruitee.com or other addresses on the protonmail.recruitee.com domain.


Proton does not accept unsolicited resumes from any sources other than directly from a candidate. Proton will not pay a fee for any placement resulting from the receipt of an unsolicited offer, even in a situation when the relevant candidate is employed by Proton.