Operations Specialist

Job description

At Proton, we envision an internet where privacy is the default, and we’re building ways to help all people secure their digital lives and take control of their data. ProtonMail was founded in 2014 by a group of scientists who met at the European Organization for Nuclear Research (CERN). And since its inception, the company has grown at a fast pace and today has over 40 million users.

Our principal product, ProtonMail, is the world’s largest secure email service. Our second product, ProtonVPN, is one of the world’s most popular VPN services. Our vision is to build an internet platform for the protection of digital rights, and we are also developing additional products, including ProtonCalendar, ProtonDrive, and more to come.

Our users include New York Times journalists, some of the world’s largest corporations, and millions of ordinary citizens. The world is adopting our products at an accelerating pace. Whether it’s in New York, or at the front lines of the global struggle for freedom and democracy in Hong Kong, Belarus, and Myanmar, the work we do saves lives and is transforming the world. Our team is diverse and dynamic, representing over 30 different nationalities, with offices in Geneva, Zurich, Prague, London, Vilnius, Skopje, and Taipei, employing people around the world.

Proton is a mission-driven company. We’re deeply committed to enabling freedom online and ensuring the internet serves the interests of all people. Our technologies provide trusted ways for people to be secure online and in control of their information at all times. The world is adopting our products at an accelerating pace. Help us bring it from tens of millions of users to billions of users. We’re creating one of the world’s most impactful tech companies.

Purpose of the role

We are looking for an Operations Specialist to join our growing Operations Team in Switzerland. You will be responsible for driving day-to-day operations as well as supporting workflows throughout the company. 


 What you will do

  • Support the operations department in planning, organizing, and coordinating functions relating to the operation of the business
  • Assist with the planning and implementation of new processes and procedures
  • Apply analytical skills to make recommendations to improving performance and simplification
  • Monitor and analyze key business performance indicators and trends to support strategic and tactical business decisions
  • Schedule operations meetings, manage the agenda, and follow up with team members on the open items and agreed on actions
  • Coordinate with internal stakeholders and external service providers to ensure timely and efficient software license acquisition and renewals
  • Administer and maintain an up-to-date overview of corporate software licenses, review the usage, track the expirations, and restrict or revoke licenses as appropriate
  • Partner with the People team and various departments to achieve smooth employee onboarding and offboarding process for all employees
  • Train new hires on operational policies and ensure compliance with all policies and procedures

Job requirements

  •  3 years of experience - ideally in consulting company.
  • Fluency in English, both written and verbal; additional German and/or French is an advantage
  • Proven experience in business or sales operations
  • Experience with LEAN, Six Sigma, or continual process improvement
  • Strong problem-solving and analytical skills
  • High self-initiative with the ability to work well under pressure
  • Able to work effectively with minimal supervision
  • Proficient in mainstream collaboration and productivity technologies
  • Ability to work well in a fast-moving environment with a wide range of stakeholders


Why you should join Proton

  • We work on interesting, challenging problems every day. There is never a dull moment.
  • Our startup culture means everyone’s opinion matters. You can have a significant impact.
  • Our rapid growth means there are many opportunities for advancement.
  • The chance to do something meaningful. Our products protect dissidents, journalists, and activists. Our work saves lives.
  • Be part of something bigger. Millions of people and businesses around the world have embraced our idea of an Internet where privacy and security are the default. Join the privacy revolution that is changing the world.


ProtonMail uses the Recruitee recruitment platform for a more effective hiring process and a better candidate experience. Your data will always be kept confidential and is not shared with any third parties. Keep in mind that you will receive emails from the email address careers@protonmail.recruitee.com or other addresses on the protonmail.recruitee.com domain.

Proton does not accept unsolicited resumes from any sources other than directly from a candidate. Proton will not pay a fee for any placement resulting from the receipt of an unsolicited offer, even in a situation when the relevant candidate is employed by Proton.