Facility Coordinator - Office Manager

Job description

At Proton, we envision an internet where privacy is the default, and we’re building ways to help all people secure their digital lives and take control of their data. ProtonMail was founded in 2014 by a group of scientists who met at the European Organization for Nuclear Research (CERN). And since its inception, the company has grown at a fast pace and today has over 40 million users.

Our principal product, ProtonMail, is the world’s largest secure email service. Our second product, ProtonVPN, is one of the world’s most popular VPN services. Our vision is to build an internet platform for the protection of digital rights, and we are also developing additional products, including ProtonCalendar, ProtonDrive, and more to come.

Our users include New York Times journalists, some of the world’s largest corporations, and millions of ordinary citizens. The world is adopting our products at an accelerating pace. Whether it’s in New York, or at the front lines of the global struggle for freedom and democracy in Hong Kong, Belarus, and Myanmar, the work we do saves lives and is transforming the world. Our team is diverse and dynamic, representing over 30 different nationalities, with offices in Geneva, Zurich, Prague, London, Vilnius, Skopje, and Taipei, employing people around the world.

Proton is a mission-driven company. We’re deeply committed to enabling freedom online and ensuring the internet serves the interests of all people. Our technologies provide trusted ways for people to be secure online and in control of their information at all times. The world is adopting our products at an accelerating pace. Help us bring it from tens of millions of users to billions of users. We’re creating one of the world’s most impactful tech companies.

Purpose of the role

With our upcoming company expansion, we are looking for a dynamic and proactive individual to join our fast-growing team in Prague. You will be working closely with other office managers around Europe and a local HR team on various office-related tasks and on everyday needs of the employees.

What you will do

  • In the first phase, help us to search for the appropriate new office in Prague and assist with an office move and office layout planning
  • Manage relationships with vendors, service providers, and landlord
  • Manage contract and price negotiations with office vendors, service providers, and office lease
  • Help to manage and maintain IT infrastructure
  • Manage office supplies inventory and place orders as necessary
  • Receive and sort incoming mail and deliveries, and manage outgoing mail
  • In coordination with the HR team, help to support staff onboarding and offboarding
  • Coordinate staff travel including flights, hotels, car rental, insurance, and budgets
  • Review and update health and safety policies and ensure they're observed
  • Manage office budget
  • Identify opportunities for process and office management improvements, and design and implement new systems
  • Provide other administrative support where necessary (scheduling group meetings, organizing office events, etc.

Job requirements

  • High school or Bachelor's degree in business administration, communications, or a related field
  • At least 3+ years of work experience in an office management related role
  • Reliable with exceptional attention to detail
  • Strong organizational and time management skills, and ability to prioritize
  • Self-starter, with very proactive approach
  • Excellent communication and interpersonal skills
  • Strong problem-solving skills and analytical thinking
  • Experienced with Microsoft Office, techy savyy
  • Fluent in English  - Czech and/or Slovak (both written and spoken) 

Why you should join Proton

  • We work on interesting, challenging problems every day. There is never a dull moment.
  • Our startup culture means everyone’s opinion matters. You can have a significant impact.
  • Our rapid growth means there are many opportunities for advancement.
  • The chance to do something meaningful. Our products protect dissidents, journalists, and activists. Our work saves lives.
  • Be part of something bigger. Millions of people and businesses around the world have embraced our idea of an Internet where privacy and security are the default. Join the privacy revolution that is changing the world.

ProtonMail uses the Recruitee recruitment platform for a more effective hiring process and a better candidate experience. Your data will always be kept confidential and is not shared with any third parties. Keep in mind that you will receive emails from the email address careers@protonmail.recruitee.com or other addresses on the protonmail.recruitee.com domain.

Proton does not accept unsolicited resumes from any sources other than directly from a candidate. Proton will not pay a fee for any placement resulting from the receipt of an unsolicited offer, even in a situation when the relevant candidate is employed by Proton.